Position Title: Finance Assistant AR/Bookkeeper
This Role Is: Full-Time
Reports To: Finance Director
Ministry Team: Administration
FLSA Status: Non-Exempt/Hourly
Date Edited: 3/04/26
Olive Baptist Church exists to develop fully devoted followers of Jesus Christ. This position, and all employees of Olive Baptist, are expected to embrace the church’s mission, as well as our Core Values; to seek to know God, to connect people with the message of Christ, to equip people to walk with Christ, and to share God’s love by serving others.
Principle Function
The Finance Assistant AR/Bookkeeper is responsible for maintaining the accounts receivable records and entering journal entries into the General Ledger for the church. This includes processing incoming funds, preparing donor receipts, data entry and reporting. This position also assists in other areas, as assigned.
Principle Accountabilities
Accounts Receivable
· Scan checks and post cash to Online Giving; transfer credit card, cash, and check income to Shelby Financials
· Record all donations to individual giving records
· Prepare OBC weekly deposits for the bank
· Retain AR records according to policy and destroy at the appropriate time
· Maintain annual donor statements
· Update donor records as needed
· Assist Financial Director with maintaining point-of-sale hardware and set-up; train employees or volunteers with point-of-sale processing as needed; reconcile OBC online receipts and cash/checks received from various sources including event payments
· Process online refunds as requested when members make mistakes in online giving
· Preview pending checks on the church’s bank account for legitimacy
· Act as administrator for Online Giving platform
Bookkeeper
· Post all receipts and disbursements to the General Ledger; prepare journal entries as needed
· Manage the chart of accounts
· Prepare purchase orders as needed
· Review stale-dated payments and oversee proper due diligence to ensure receipt
· Reconcile accounts—assets & liabilities
· Reconcile employee benefits statements and set up payments
Other
· Serve as back-up to accounts payable
· Provide Planning Center Online (database) reports as requested by various staff
· Prepare monthly postage and printer billing reports
· Prepare monthly point-of-sale reports
· Act as the custodian of the petty cash fund
Desired Qualifications
The candidate should have a minimum of an associate’s degree in accounting or business administration.
In addition, the candidate should have 3-5 years of experience with accounts receivable or general accounting and a knowledge of basic accounting principles with nonprofits or churches. The candidate should be of like-minded faith.
Essential Competencies
· Data entry
· Keen attention to detail and ability to keep records and files organized
· Time management and respect for deadlines
· Ability to accurately calculate figures and amounts such as percentages
· Ability to identify errors and solve problems
· Working knowledge of Microsoft Word, Excel, and Outlook
· An appreciation for and ability to act in strict confidentiality
· Ability to communicate in a respectful and effective manner
Working Conditions
This position is primarily in an office environment. The physical demands are representative of those that must be met by an employee to successfully perform the essential competencies of this job and include sitting, standing, walking, talking, and hearing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential competencies.
Compensation and Benefits
This is a full time position. Hourly wages will be proportionate with knowledge and experience.
